＜Alien Registration＞ All non-Japanese staying in Japan must register within 90 days of arrival in Japan. In order to register, you must fill out an “Application for Alien Registration” and submit the application, 2 recently taken photos (4.5cm x 3.5cm) and your passport to the municipal office in the district where you reside. The certificate will take approximately two or three weeks to process. You have a legal obligation to carry this certificate at all times. Please do not forget to take it with you whenever you go out. ＜National Health Insurance (NHI)＞ All foreigners who intend to reside in Japan for more than 1 year must join the NHI. Entry procedures are carried out by your local municipal office. After joining, you will be issued a NHI Certificate. If you show this certificate at the reception desk when you receive medical treatment, you will need to pay only 30% of the incurred medical costs. ＜Dormitories for International Students＞ The University of Tokyo provides the following dormitories for international students: ・Komaba International Lodge ・Shirokanedai International Lodge ・Mitaka International Hall of Residence ・Toshima International Hall of Residence Applications for these dormitories are accepted in January (for admission in April） and July (for admission in October), so please check the bulletin board carefully. Applications for the Tokyo International Exchange Center Residence Halls will also be posted on the bulletin board around the same time. Please submit applications to the International Student Adviser. Information on other private dormitories will be provided on the bulletin board as well. ・Information of Accommodations ＜Comprehensive Renter’s Insurance for Foreign Students Studying in Japan＞ When renting an apartment, it is sometimes difficult for an international student to find a guarantor. The University of Tokyo has a system whereby the Head of the International Student Support Group acts as the guarantor, provided that the student meets certain conditions. If you would like to use this service, please apply to International Student Support Group (9:30-17:00, TEL: 03-5841-2515). ・Useful Tips To Find Housing in Japan ＜Scholarship＞ All scholarship application information is posted on the bulletin board, so please check it carefully. Recruiting is especially concentrated between October and April. For details, please refer to Scholarship for Self-Supported students. ＜Enrollment Confirmation for receipt of Scholarship＞ ・Japanese Government (Monbukagakusho) Scholars (KOKUHISEI) / Gakushu Shoureihi Scholars For confirmation of enrollment, the Scholars must provide their signature each month within a specified term (usually within the first 3 days of the month). By providing your signature on time, the scholarship allowance will be transferred to your savings account within the month. For April and October, the allowance will be transferred around the end of the month. If you write your signature by the 26th of the month, your allowance will be given around the the 17th of the next month. If you do not come to write your signature from the 1st to the 26th of the month, you will not receive any allowance for the month. 2009 Schedule for Signatures April May June July August September October November December January February March 1(Wed) 2(Thu) 3(Fri) 1(Fir) 7(Thu) 8(Fri) 1(Mon) 2(Tue) 3(Wed) 1(Wed) 2(Thu) 3(Fri) 3(Mon) 4(Tue) 5(Wed) 1(Tue) 2(Wed) 1(Thu) 2(Fri) 5(Mon) 2(Mon) 4(Wed) 5(Thu) 1(Tue) 2(Wed) 3(Thu) 5(Tue) 6(Wed) 7(Thu) 1(Mon) 2(Tue) 3(Wed) 1(Mon) 2(Tue) ＊If you cannot come to the office during the certified term, please never fail to let us know beforehand. 2009 Schedule for Receiving April May June July August September October November December January February March 30(Thu) 27(Wed) 22(Mon) 23(Thu) 24(Mon) 17(Thu) 29(Thu) 25(Wed) 22(Tue) 26(Tue) 23(Tue) 17(Wed) ＜Certificate of Scholarship＞ ・Japanese Government (Monbukagakusho) Scholarship Please apply to International Student Support Group (9:30-17:00, TEL: 03-5841-2473) . A certificate will be issued by the afternoon of the next day. ・Gakushu Shoureihi Please apply to the International Student Adviser. A certificate will be issued in approximately a week. ＜School Expenses & Applications for the Exemption/Deferred Payment of School Expenses＞ Tuition fees must be paid by bank transfer twice a year, in May and November. Students with financial difficulties (except research students) may apply for an exemption or deferral, which will be subject to review. For details, please refer to the Student Scholarship and Welfare Group. ＜Annual Health Checkup＞ You must have an annual health checkup at the Hongo Campus Health Service Center. Especially for those applying to admission exams for the master/doctoral courses, this health checkup is necessary. The schedule will be posted on the bulletin board. ＜Medical Fee Reimbursement for International Students＞ As of the last day of March 31, 2009, medical financial assistance by the Japan Student Service Organization (JASSO) is no longer available. ＜Changing Address or Phone Number＞ When you change your address or phone number, please be sure to inform the International Student Adviser. Within 14 days after changing your address, you must go in person to the municipal office in the district where you now live and process the change to your Alien Registration. At the same time, please process the changes to your National Health Insurance. ＜Temporary Leave & Re-entry＞ When you leave Japan temporarily or go for a domestic trip for more than a week, you must submit to the office before leaving an “Application for Temporary Leave”(旅行届:Ryokoutodoke). The form requires your adviser’s signature/stamp for approval. Before leaving Japan, you must obtain a “Re-entry Permit” from the relevant Immigration Bureau. Without this permit, you may not be able to re-enter Japan according to your schedule, as it will take more than a month to complete your re-entry procedures. Detail information: Re-entry Permit Application ＜Part-time Job＞ You must apply for and obtain a “permit to engage in activities other than those permitted by the status of residence previously granted” (資格外活動許可書:Shikakugaikatsudoukyokasho) prior to taking a part-time job. Please submit applications for the permit to the International Student Adviser. After applying, a permit will be issued in two to three weeks. When you extend your student visa, please do not forget to reapply for the permit. The maximum hours you are allowed to work at part-time job is 8 hours per day during the summer, winter, and spring vacations, and 28 hours per week for all other dates. ＜Student Seasonal Train Pass & Student Discount Ticket＞ Undergraduates and graduate students enrolled in the master’s or doctorate courses will be granted student discounts on student seasonal train passes. For details about the discounts, please inquire at the railway company when you buy a pass or ticket. Research students, who are not regular students, are not entitled to use student seasonal train passes. In addition to the train pass, international students can obtain a maximum of 10 student discount tickets (20% discount) are issued per year for travel on JR for a one-way distance of 100 km or more. These are issued by an automatic issuing machine available at the office. (except for research students) ＜Extension of the Period of Residence (visa)＞ This procedure involves filing visa applications at the relevant Immigration Bureau before one’s authorized period of stay expires. Applications are usually accepted 2 months before the expiration date. You are advised to undergo this procedure a little earlier than usual. Please be aware that during the months of March, April, September and October, the Immigration Bureau is particularly busy. Please ask the International Student Adviser for the necessary documents. After your application for visa extension has been approved, please do not forget to go to the city or ward office within 14 days, in order to revise your permitted period of residence. The “Permit to engage in activities other than those permitted by the status of residence previously granted” (資格外活動許可書:Shikakugaikatsudoukyokasho) must be renewed as well. ＜Visa Consulting Service＞ This service is applying for "Extension of Period of Stay", "Change of Status of Residence", and "Certificate of Eligibility" for your family etc. instead of you. For details, please refer to Visa Consulting Service. ＜Withdrawal from Research Student status / Decline of Japanese Government Scholarship＞ If you withdraw from research student status or decline from the Japanese Government Scholarship for any reason whatsoever, please make sure to inform the International Student Adviser as soon as you decide. ＜Tutorial System＞ In order to adapt to living in Japan, international students are assigned Japanese students as tutors to help them improve their studies and research at the university. To receive this service, the academic adviser’s request is necessary, and the period is limited to one year after the international student’s arrival in Japan. (only for “Student Visa” holders) ＜Academic Advice for International Students＞ This system is open for students who belong to the Graduate Schools for Law and Politics and the Graduate School of Public Policy. If you all within either of these categories, you can receive advice from current students of the University of Tokyo in relation to your studies, for example, preparing for seminar presentations, checking reports and theses, preparing for admission, and teaching study methods etc. You do not have to make a reservation. Please go to the advising room directly. SCHEDULE ＜Excursion＞ A one night two day excursion is scheduled in the spring. Last year we made a trip to Nikko. ＜Social Studies Visit＞ A social studies visit is planned in the autumn. We visit the Diet Building, the Courts, the Prosecutors Office, and the Imperial Palace etc. ＜Party＞ A party is scheduled in May, for international students, visiting professors, visiting researches, and ICCLP research scholars. ＜Japanese Language Study Group＞ The Japanese Language Study Group is held every Thursday 12:00-13:00 at B１ seminar room, Faculty of Law & Letters Bldg.1. The requested proficiency level is level 1 or 2 of the Japanese Language Proficiency Test. If you would like to attend, please apply to the International Student Adviser.